In line with national URC guidelines, the following policy was adopted by the Elders of Wallington United Reformed Church on April 5 2018.

1. Personal data
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller's possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation ('the GDPR').

2. Data Controller
The eldership (serving elders) of Wallington United Reformed Church is the data controller. This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?
The eldership of Wallington United Reformed Church complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use personal data for the following purposes:

• to comply with statutory or legal requirements;
• to administer membership records;
• to maintain our financial accounts and records (including the processing of gift aid);
• to provide news and information about services, activities and other events;
• to fundraise and promote the interests of the church;
• to maintain the church premises;
• to manage volunteers, employees or contractors;
• to enable the church to provide voluntary services for the benefit of the public in our local community;
• to provide contact details of officers and others with specific responsibilities (eg DBS signatories) to the synod office and Church House. This enables the synod and national administration of the United Reformed Church to comply with their obligations.

4. What is the legal basis for processing your personal data?

• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
  
  • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
  • there is no disclosure to a third party without consent; or
• Processing is necessary for compliance with a legal obligation to which the controller is subject; or
• Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement; or
• Processing is necessary to the administration of a contract or agreement between Wallington United Reformed Church and any person or organisation; or
• Explicit consent of the data subject has been given.

5. Sharing of personal data
Personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties with your consent.

6. How long do we keep data?
Data is retained by Wallington United Reformed Church for only as long as is necessary or to comply with statutory requirements. Further details of the church's retention policy for specific categories of data may be obtained on request to the Church Secretary.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

• The right to request a copy of all personal data which Wallington United Reformed Church holds about you (a Subject Access Request or 'SAR');
• The right to request that the eldership of Wallington United Reformed Church corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for Wallington United Reformed Church to retain such data;
• The right to withdraw your consent to the processing at any time;
• The right to request that the data controller provide you with your personal data and where possible, to transmit that data directly to another data controller.
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data;
• The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for any purpose not covered by this Data Protection Notice, then we will provide you with a new notice setting out the relevant purposes and processing conditions prior to doing so. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Church Secretary at secretary@wurc.org.uk.

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at:
The Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

The Elders
Wallington United Reformed Church
April 5 2018